CPA Budget Guide

A detailed budget proposal is an important part of a successful CPA application. Please keep the following in mind as you prepare your budget proposal for the CPA committee’s consideration:

  • Include only the items for which CPA funding is being requested
  • Include vendor names where possible
  • Include validated cost estimates (derived from website order forms, phone calls to vendors, catalog listings, etc.)
  • Disclose other sources and amounts of funding (e.g., departmental subsidy or UOFC funding),
  • Remember that CPA funding may be expended on expenses including the following items:
    • Materials for visual arts projects
    • Props
    • Costumes
    • Hair and makeup supplies
    • Scenic materials
    • Rental of Equipment (Funds to rent equipment are not available for equipment that is available on campus free of charge at CCAM or the UP Equipment Catalog)
    • Film festival entry fees (greater New Haven area festivals only): $200 maximum
    • Rental of off campus filming locations (“Video and Film” CPA projects only)
    • Printing costs for publications
    • Publicity ($200 maximum includes promotional web pages, email distribution costs, tickets, programs, invitations, table-tents, posters, and advertising for auditions or submissions: YPPS can help!)
    • Miscellaneous expenses:  $50 maximum
    • Securing legal rights to perform a play, musical, or concert: up to $1,000 additional funding (see here for help on securing rights)
  • CPA Awards may not be expended on the following items:
    • Purchase of equipment or picture frames
    • Computer software
    • Support of visits by outside artists
    • Food other than as stage props
    • Rental of off-campus sites (Exception for “Video and Film” filming locations)
    • Travel or transportation costs
    • Production of commercial recordings
    • Payments for project expenses proposed after they have taken place
    • Payments for professional/appearance fees, wages, honoraria or awards
    • Rental of digital production equipment that is available on campus free of charge
    • Gifts
    • Course fees (students should apply to SafetyNet for financial assistance with curricular expenses)

Additionally, the Committee reserves the right to disallow spending on other items not explicitly listed above.


Sample Budgets


BEST: Budget includes an itemized list of expenses including vendors

Name of Budget Item

Amount requested

Theater Deposit Fee (Off Broadway Theater)

$200

Costumes and accessories (Floral dress from Fashionista, $28: Pilot’s cap from eBay, $16: Overalls from Target, $22: Assorted belts from thrift store, estimated $20: costume rentals from Dramat, $100) 

$186

Hair/Makeup Supplies (mascara, lipstick, blush, and eyeliner from Beauty Plus)

$100

Purchase of lighting gel (Barndoor Lighting)

$175

Set Decoration (wood paneling from Home Depot, $88: small curtain from Rose Brand, $12: clamps from Rose Brand, $50)

$150

Printing Programs and Posters (TYCO Printing)

$120

Total Amount Requested

$931


GOOD: Budget includes a general list of categorized expenses

Name of Budget Item

Amount requested

Theater Deposit

$200

Costuming

$186

Hair/Makeup

$100

Lighting materials

$175

Decorations

$150

Printing

$120

Total Amount Requested

$931


OK: General list of categorized expenses with some ineligible items (struck through and thus not funded by the CPA award).

Name of Budget Item

Amount requested

Theater Deposit

$200

Costuming

$128

Hair/Makeup

$100

Photographer

$75

Printing

$120

Flowers for performers

$50

Food for reception

$150

Total Amount Requested

$823


POOR: All items listed below are ineligible for the CPA fund.

Name of Budget Item

Amount requested

Travel

$550

Housing

$200

Food

$150

Flowers for performers

$50

Total Amount Requested

$950