A detailed budget proposal is an important part of a successful CPA application. Please keep the following in mind as you prepare your budget proposal for the CPA committee’s consideration:
- Include only the items for which CPA funding is being requested
- Include vendor names where possible
- Include validated cost estimates (derived from website order forms, phone calls to vendors, catalog listings, etc.)
- Disclose other sources and amounts of funding (e.g., departmental subsidy or UOFC funding),
- Remember that CPA funding may be expended on expenses including the following items:
- Materials for visual arts projects
- Props
- Costumes
- Hair and makeup supplies
- Scenic materials
- Rental of Equipment (Funds to rent equipment are not available for equipment that is available on campus free of charge at CCAM or the UP Equipment Catalog)
- Film festival entry fees (greater New Haven area festivals only): $200 maximum
- Rental of off campus filming locations (“Video and Film” CPA projects only)
- Printing costs for publications
- Publicity ($200 maximum includes promotional web pages, email distribution costs, tickets, programs, invitations, table-tents, posters, and advertising for auditions or submissions: YPPS can help!)
- Miscellaneous expenses: $50 maximum
- Securing legal rights to perform a play, musical, or concert: up to $1,000 additional funding (see here for help on securing rights)
- CPA Awards may not be expended on the following items:
- Purchase of equipment
- Computer software, website or podcast hosting fees (free options listed here)
- Support of visits by outside artists
- Food other than as stage props
- Rental of off-campus sites (Exception for “Video and Film” filming locations)
- Travel or transportation costs
- Production of commercial recordings
- Payments for project expenses proposed after they have taken place
- Payments for professional/appearance fees, wages, honoraria or awards
- Rental of digital production equipment that is available on campus free of charge
- Gifts
- Course fees (students should apply to SafetyNet for financial assistance with curricular expenses)
Additionally, the Committee reserves the right to disallow spending on other items not explicitly listed above.
Sample Budgets
BEST: Budget includes an itemized list of expenses including vendors
|
Name of Budget Item |
Amount requested |
|
Venue Use Fee (Woolsey Hall) |
$200 |
|
Costumes and accessories (Floral dress from Fashionista, $28: Pilot’s cap from eBay, $16: Overalls from Target, $22: Assorted belts from thrift store, estimated $20: costume rentals from Dramat, $100) |
$186 |
|
Hair/Makeup Supplies (mascara, lipstick, blush, and eyeliner from Beauty Plus) |
$100 |
|
Purchase of lighting gel (Barndoor Lighting) |
$175 |
|
Set Decoration (wood paneling from Home Depot, $88: small curtain from Rose Brand, $12: clamps from Rose Brand, $50) |
$150 |
|
Printing Programs and Posters (TYCO Printing) |
$120 |
|
Total Amount Requested |
$931 |
GOOD: Budget includes a general list of categorized expenses
|
Name of Budget Item |
Amount requested |
|
Venue Fee |
$200 |
|
Costuming |
$186 |
|
Hair/Makeup |
$100 |
|
Lighting materials |
$175 |
|
Decorations |
$150 |
|
Printing |
$120 |
|
Total Amount Requested |
$931 |
OK: General list of categorized expenses with some ineligible items (struck through and thus not funded by the CPA award).
|
Name of Budget Item |
Amount requested |
|
Venue Fee |
$200 |
|
Costuming |
$128 |
|
Hair/Makeup |
$100 |
|
|
|
|
Printing |
$120 |
|
|
|
|
|
|
|
Total Amount Requested |
$823 |
POOR: All items listed below are ineligible for the CPA fund.
|
Name of Budget Item |
Amount requested |
|
|
|
|
|
|
|
|
|
|
|
|
|
Total Amount Requested |
$950 |